Steps
- Find the purchase. Open Purchases › List Purchases. Filter by supplier or payment status to find bills that are Due or Partial.
- Open Add payment. Click Actions on the purchase and choose Add payment. The window shows the amount already paid and what's due.
- Enter the payment. Type the Amount, set Paid on, and choose the Payment Method, such as Bank Transfer or Cheque.
- Choose the account. If you use Payment Accounts, pick the Payment Account the money comes from.
- Save. Add a Payment Note or attach a remittance, then click Save. The purchase's Payment Status updates.
- Or pay the whole balance. In Contacts › Suppliers, click Actions › Pay. Enter the amount and details and save; it pays the opening balance and unpaid purchases oldest first.
- Review payments. Use View Payments on a purchase to see or edit what's recorded, or Reports › Purchase Payment Report for all payments.
Advance balances
If you've paid a supplier in advance, the payment form can use their advance balance, so prepaid money is applied to the bill instead of paying again.
Who can record payments
Roles need Add/Edit/Delete Payments under Purchase & Stock Adjustment to record supplier payments.
Frequently asked questions
Can I make a partial payment to a supplier?
Yes. Enter less than the due amount in Add payment. The purchase shows Partial, and the rest stays in Payment due until you add another payment.
How do I see what I owe all my suppliers?
Check Purchase due on the Dashboard, the Total Purchase Due column in Contacts › Suppliers, or the Contacts report. Each supplier's Ledger tab shows the detail line by line.