Steps
- Open Rooms. In the back office sidebar, click HMS, then Rooms in the top bar. The list shows each room type and how many rooms it has.
- Add a room type. Click Add and enter the type's name, for example Deluxe Queen, and a description.
- Set occupancy. Enter Max no. of Adults, Max no. of Childs and Max Occupancy for one room of this type.
- Add room numbers. Enter the room number of each room of this type. Use Add more for extra rooms. Room numbers must be unique.
- Choose amenities. Tick the amenities the room has, such as Wi-Fi or a kitchenette. Add new ones under HMS › Amenities.
- Add photos. Upload images of the room for your staff to show guests.
- Save and price it. Click Save and add price to go straight to the pricing screen for this type.
Types and room numbers
Bookings are made against a room type and then a specific room number, so group rooms that are priced and sold the same way into one type. If two doubles have different prices, make them separate types.
To edit a room type later, click its edit button in the list.
Good to know
Hotel (room booking) is an add-on module. The HMS item shows in the back office sidebar when your subscription includes it and your role has the hotel permissions.
Frequently asked questions
How do I add several rooms of the same type?
Add one room type and enter each room number under it, using Add more for each extra room. The list then shows the room count for that type.
What are amenities?
Amenities are facilities in a room, like air conditioning or a balcony. Create them in HMS › Amenities, then select them while adding or editing rooms.
Can a room take children but no extra adults?
Yes. Set Max no. of Adults and Max no. of Childs separately, and Max Occupancy for the total the room can hold.